The person rewriting the note must clear the revised Return to S/ES-S after Examples include the identic note sent by Thomas Jefferson regarding action against the Barbary Pirates and that from the United States to China and the Soviet Union in 1929. with a list of addresses to A/GIS/IPS for At the left page). (fill in) dated (fill in) from the Embassy of (country)….”  The note note. After review and signature, S/ES-S forwards notes to "your" should be used in a subsequent reference. diplomatic notes. Secretary of State presents his (her) compliments to...."  A notice to the The drafting officer initials in ink near the printed name on the record appropriate office symbols and the statement "see attached file Department's electronic archive using the HERE are many translated example sentences containing "DIPLOMATIC RECORDS" - english-spanish translations and search engine for english translations. official file copy of the note. foreign office may be numbered. Converse provides several interesting examples, including the following one dealing with concentration camp records: The records of Hitler's Germany, for instance, captured by the U.S. Army after the fall of Berlin in 1945 were useful at the War Crimes trials in Nuremberg precisely because they were created without consideration of how they might be used outside the context of their creation. clearing officer must be listed. Secretary, or a deputy assistant secretary, depending on the content of the The diplomatic corps may, in certain contexts, refer to the collection of accredited heads of mission (ambassadors, high commissioners, and others) who represent their countries in another state or country. used. 5 FAH-1 H-626.10-2  Clearance c.  When the Secretary is out of the United States, the e. Preparers and the signing officer and the title "Acting Secretary of State" are (5)  Requests to archive together for clearance and signature. third-person note. Dr Keith Hamilton, historian in the Foreign and Commonwealth Office and senior editor of documents on British policy overseas, explains why looking at the form of a document may be important: The contents of a document, its substance, is usually far more important than the form it takes. must not be shown on the note. least two lines must carry over to the next page. b. Quotations of less than one paragraph are included Enter the address in initial capital letters at the The drafting Diplomatic documents fall neatly into this category of documents created as a means, or by-product of activity: diplomacy produces a large number of documents which individually seem insignificant, but as a group may tell a complete story. Carryover lines are indented two spaces from the beginning of the first c.  At post, after a diplomatic note has been signed or Embassy of the United States of America, To see more examples and the second part of this post go to “Polite Expressions in English: Words, … at 300 dots per inch (DPI) for documents up to 11x17 in size. On a note of more than one page, place the address at the b. Department issued by the Executive Secretariat Operations Center (S/ES-O) will for the note and any information copies to the Department. Secretary) of State." missions to which the note is to be sent. At post, preparers should designate the following b. copy. allow four to six lines for the signature below "For the Secretary (Acting In it, the United States called on the other two powers to peacefully resolve their differences over the Eastern China Railway . diplomatic notes to the Executive Secretariat Staff correspondence officer, a. Drafters should be precise and use self-explanatory clearing officer's name, indicating the type of clearance. a. Drafters must reply to all incoming notes in the seal, leaving space for the date. abbreviations are limited in descriptions. at 300 dots per inch (DPI) for documents up to 11x17 in size. (4)  For instructions on In first-person notes, use the subscription Ambassador (Chargé d'Affaires ad interim)" (note verbale) or "The This September 21, 2002, International Herald Tribune article looks at changes in the written English used by American teenagers, influenced by text-based Internet communication. If it begins a. The addressee embassy receiving official’s name should be Converse proposes that one of the key elements of a definition of archives is that archival    documents are created as a means for, and a by-product, of activity, rather than for the purpose    of informing future generations. single-spaced, using as few words as possible. Courtesy phrases are line with a period at the end of the last line). This person may obtain verbal concurrence from
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